Keeping track of transportation expenses can be a challenge even with a single school - but the difficulties become much greater when trying to track money across multiple schools in a district. This is a task which calls for specialized accounting software, built to track expenses across shared transportation services.
Niche software can be difficult to investigate, so here's a quick guide to the most important features you need.
Must-Haves In Accounting Software For Shared Transportation Services
- An easy-to-use dashboard which allows you to quickly see overviews of your accounting, or drill down to details.
- Accurate accounting of all relevant expenses, including matters such as administrative fees which may not always be included in transportation accounting.
- Combining costs across the district, while still being able to produce individual school billings which are accurate, informative, and actionable.
- Adherence to legal regulations, to guarantee compliance with the Department of Education, as well as any relevant state/local regulations.
- Accurate tracking of contractor costs, to avoid over- or under-payment for your contracted services - especially if you utilize third-party bus providers. This can avoid costly and time-wasting billing disputes.
- Simplified financial reporting, to ensure you receive all the state funding which you are owed. Don't allow any owed money to stay on the table!
- Risk-management tools which, utilized properly, could lead to safety improvements, lowered insurance costs, or both.
- Cost-reduction tools that help you understand expenses for matters such as fuel and maintenance, while identifying areas where these could be better optimized.
- Special handling of special-needs expenses, so you know the costs involved, and to help you qualify for Medicaid reimbursements for students on Medicaid.
- Parent-friendly features, allowing you to quickly address parent concerns or make relevant information available on your parental notification app.
Not many accounting packages can handle the difficulties of shared transportation services - but BusBoss can! Our DISTRICTpatrol software package is designed specifically for the needs of growing school districts that need a better way to keep track of transportation expenses. We have over 25 years' experience making school transportation better with improved technology, and DISTRICTpatrol is built to serve your needs.
With an easy-to-use interface and some of the friendliest licensing terms in the school software industry, DISTRICTpatrol is an easy investment to make. Just contact us to learn more about its benefits!
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