Transportation Management Software

School bus routing software for the 21st century

Transportation routing, scheduling and monitoring

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Standard Data Conversion File Layout

Data should be in any of the following formats:

A clear printed hardcopy report on a laser printer (not recommended) can also be used if an electronic format is not available. If all the required information is not available, provide the information you do have.

Student Information
Field Number Max Field Length Field Description
1 1 Active/Inactive (A or I)
2 20 Student ID Number (Alphanumeric)
3 50 Student Name (Last name first)
4 10 House Number (Alphanumeric)
5 2 Prefix
6 25 Street Name
7 5 Street Type
8 4 Suffix
9 40 Address 2
10 20 City
11 2 State
12 10 Zip Code (Alphanumeric)
13 45 Mailing Address
14 40 Mailing Address 2
15 20 Mailing City
16 2 Mailing State
17 10 Mailing Zip Code (Alphanumeric)
18 25 Guardian 1 Name
19 25 Guardian 2 Name
20 18 Guardian 1 Home Phone
21 18 Guardian 2 Home Phone
22 18 Guardian 1 Work Phone
23 18 Guardian 2 Work Phone
24 10 Date of Birth (mm/dd/yyyy)
25 2 Race
26 1 Sex
27 2 Grade
28 20 Current School Code (Alphanumeric)
29 20 Previous School Code (Alphanumeric)
30 10 Entrance Date (mm/dd/yyyy)
31 10 Exit Date (mm/dd/yyyy)
32 No limit Special Medical Condition
33 No limit Comment
34 5 Home Room
35 20 Info1
36 20 Info2
37 20 Info3
38 20 Info4
39 18 Guardian 1 Cell Phone Number
40 18 Guardian 2 Cell Phone Number
41 18 Guardian 1 Pager Number
42 18 Guardian 2 Pager Number
43 50 Guardian 1 Email
44 50 Guardian 2 Email
School Information
Field Number Field Maximum Length Field Name
1 50 School Name
2 20 School Code (Alphanumeric)
3 40 Location Address
4 40 Mailing Address (if different)
5 18 Phone
6 18 Fax
7 18 Emergency Phone
8 25 Contact Person 1
9 25 Contact Person 2
10 9 Next School (for graduating into)
11 10 Beginning School Date
12 10 Ending School Date
13 8 AM Early Time
14 8 AM Optimum Time
15 8 AM Late Time
16 8 AM Bell Time
17 8 PM Early Time
18 8 PM Optimum Time
19 8 PM Late Time
20 8 PM Bell Time
21 5 Walk to School Distance
22 5 Walk to Stop Distance
23 5 School Type
24 4 District Number (New Jersey)
25 No Limit Grades Serviced
Bus Stop Information
Complete list of all unique bus stop descriptions (include bus stop numbers if used), for example:

101 MAIN ST
BROAD ST X MAIN ST
Vehicle Information
Field Number Field Maximum Length Field Name
1 4 Bus Number
2 10 Manufacture Date
3 4 Seating Capacity
4 10 License
5 15 Model
6 15 Make
7 20 VIN
Any additional Vehicle Information you provide will also be converted.
Driver Information
Driver name
Any additional Driver Information you provide will also be converted.

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