2004-2005 DRTRS Changes.

The New Jersey District Report of Transported Resident Students (DRTRS) has changed again this year. To accommodate the changes made by the state, changes to BusBoss are necessary.

A new school type has been added, “Early Childhood Community Provider”.

To "allow" BusBoss to use this new school type, perform the following.

• Log in to BusBoss as you normally do.
• Click "Edit", and then click "Look up Tables"
• Click the "School Types" from the list on the left side of the window.
  You will be presented with a list of school types in the system. This list is completely editable. For our New Jersey customers, you should only modify this list when instructed to do so by us (Orbit Software), or the New Jersey State Office of Student Transportation. The School Type Codes are transmitted to the state during the DRTRS process, and should NOT deviate from the following list.

To add the new school type

1. Click the "Add" button at the top of the window.
2. Type "5" for the CODE.
3. Type "Early Childhood Comm. Provider" for the DESCRIPTION.

Note: This field only stores 30 characters and "Early Childhood Community Provider" is 34 characters. Therefore, you will need to shorten the description. Since CODES are transmitted to the state, the abbreviated description has no affect on the DRTRS.

A new Route Id has been added for "CHOICE" students.

This new Route Id is used for students that attend a CHOICE school, but receive aid instead of transportation. Ideally, BusBoss would have a selection for CHOICE on the student screen, similarly to the AIL, CSPP and CCC. Unfortunately, not enough time was given by the state for us to incorporate the changes for the DRTRS. Therefore, a work-around will be created. For those CHOICE school students that receive aid in lieu of transportation, you will modify the Comments for the student. In the Comment, please put RouteId=CHOICE. You may still have other information in the comments section.

Student Has IEP

The state has added a new field to the data collection requirements. This new field is “Student Has IEP”. According to the state, every students that has a grade of S1 or S2 must have an IEP. Students with other grades (PK-12) cannot have an IEP. When BusBoss is preparing the DRTRS report data, any student with a grade of S1 or S2 will be marked with a "yes" in the "Student Has IEP" question, otherwise, "no" will be entered.

Date Of Birth is required.

BusBoss stores the date of birth already. We will add checks to make sure this information exists for all students.

Route Cost is required for all routes, including district owned.

BusBoss will add checks to make sure all routes have a route cost.

To install the DRTRS 2004-2005 service pack.

1. You must first download it by clicking on the link.
2. Then Click 'Open'.
3. Follow the instructions for installing the service pack.
4. Open BusBoss.
5. Log In to BusBoss.
6. Click 'File', then 'Import New Jersey data'
7. Select the database by clicking the '...' button.
8. Select the DRTRS-05.mdb Note: this file should be in your BusBoss folder.
9. Run through BusBuster New Jersey DRTRS to find all data problems.
10. Run the DRTRS report for students and routes.
11. Click 'File', then 'Save' From the Student DRTRS report screen to export your data. The file must be saved as PTSTD05.DAT in the same folder as DPT5.EXE. (See image below)
12. Run DPT5.EXE and import your student data (ASCII) from PTSTD05.DAT.