Credit card style Bus Passes can also be generated (with or without a charge to the student) that can be used throughout the district. It can be used by the driver to identify students eligible to board their bus. It can also be used for automated student attendance and student identification by the cafeteria, library, computer labs, and multiple other departments.
When implemented with a vehicle GPS tracking system, school officials can be provided with a list of student passengers on individual bus routes in real-time while providing a notification service to the parents.
The student carries their bus pass that contains an RFID Tag, Bar Code (instead of the student identification number) or Magnetic Stripe (special bus pass is required) that transmits a unique number; no personal information is contained in the tag. School buses must be equipped with a GPS tracking device and as the bus travels from stop to stop, the tracking device records the passengers and immediately forwards this information to the appropriate school.
Some systems can text message parents to let them know when their child's bus will arrive at their stop in advance, helping parents manage their time. Also, the system may be able to alert a parent or school that the child did not get on or off their designated bus.
These systems allow individual schools to continue monitoring their students who ride the bus after leaving the school grounds. This real-time monitoring provides quick access to information by administrators when any emergency arises.
BusBoss generates post cards to notify parents of their child's transportation information. Listed are the school name, pickup and drop-off bus numbers, pickup and drop-off stop descriptions, and pickup and drop-off times. If a student transfers to another bus, that too will print on the post card. This student transportation information can also be exported to Excel to create mail merge documents for generating custom postcards, letters, and bus passes, etc.