Student Tools Menu
This menu contains the following tools:
AUTO ASSIGN HISTORY TRANSFERS
This utility will automatically assign students to transfers for historical routes.
Auto Assign History Transfers Message
AUTO ASSIGN RIDER ELIGIBILITY
This function will automatically assign students to a rider eligibility status based on the walk to school distance set for each school. You can set the walk to school distance in the School - General Tab.
NOTE: Before you run this function, all student addresses must be located on the map. Any students that do not have their addresses located will not get assigned. You can manually make a student a walker on the Transportation Tab of the Student Information Screen.
NOTE: This function may take a long time to execute. The amount of time this function takes to run is dependent upon the size of your database and the speed of your computer.
Auto Assign Rider Eligibility Message
If you want to continue, click Yes. If you want to cancel, click No.
AUTO ASSIGN STUDENTS TO STOPS
This function will automatically assign students to bus stops based on the walk to stop distance you set for each school in the School - General Tab.
Click Auto Assign Stops to start the function. This function will try to assign stops to students based on the student's address, school, and walk to stop distance. This can take a very long time depending on the size of your database and the speed of your computer. This function will ignore stops that have been set as Private in the Stop Information Screen.
Auto Assign Students to Stops Message
If you want to continue, click Yes. If you want to cancel, click No.
NOTE: Before you run this function, all student addresses must be located on the map. Any students that do not have their addresses located will not get assigned to stops. You can manually assign stops to these students.
CALCULATE WALK TO SCHOOL DISTANCES
This tool will calculate the distance from each student's house to their primary school (actual roads traveled not crow fly). This distance can also be manually calculated on the Transportation2 Tab of the Student Information Screen. This distance is needed for the Students who live within walk distance but ride anyway and New Jersey State reports. This tool may take a very long time to run, depending on the size of your district and the number of students enrolled.
Calculate Walk to School Distance Selection Screen
NOTE: This function will only calculate distances for students that have addresses and schools that are located on the map. You can choose to have this utility ignore streets set as Road Hazards.
This function will automatically delete all inactive students.
Delete Inactive Students Warning Screen
DELETE STUDENTS FOR GRADE
This utility deletes all students that are in the SELECTED grade(s). This is useful if you did NOT delete 12th graders during the graduate students process.
Delete Students for Grade Screen
DELETE STUDENTS FOR SCHOOLS
This utility deletes all students for a particular school.
Delete Students for School Screen
MAKE INACTIVE BY GRADE
This utility makes students inactive for a particular grade.
Make Students Inactive By Grade Screen
MAKE INACTIVE BY SCHOOL
This utility makes students inactive for a particular school.
Make Students Inactive By School Screen
POPULATE CURRENT ENCOUNTER TABLE
In order to route students, they must have records in the current encounter table. These records can be created in two ways. When a single student is added, making them a rider creates the encounter records. When more than one student is added, you can run this utility to automatically assign students' encounter records using their home address for every day of the week.
Prior to using the Assign Days Screen or running the Populate Encounter Table utility, each student must have the following information on their Student Information Screen.
- Home address
- Current school with its school calendar created
- Assigned as a rider
- Marked active
- Valid entrance date
The Current Encounter table stores the following information for each student that is a rider for each day of week which has been assigned as a AM or PM pick-up and/or drop-off.
- Student ID (not student idnumber)
- Week Day (Day assigned to Addresses for routing)
- Address ID (Addresses assigned to Days for routing)
- School ID (Schools assigned to Days for routing)
- Purpose (AM or PM - Pickup or Dropoff)
- Bus Stop ID (Updated at the time a student is assigned a bus stop)
- Route ID (Updated at the time a student is placed on a route)
Populate Current Encounter Table Screen
RESET TRANSPORTATION STATUS
This utility will reset the Rider/Not Transported status for students. By doing this, you can then run Auto Assign Rider Eligibility for all students. Select students by grade level and school.
Reset Transportation Status Screen
This tool can be used to do multiple things. First, it can reverse students names when they have been entered First Name, Last Name. This will reverse all student names looking for the 1st space in the name and use the 2nd word as the last name.
Second, you can change the case used for student names. Either change them all to be in CAPS or change them all to be Mixed Case. See the samples used in the screen below.
Reverse Names Screen
SET WALK/RIDE STATUS
This utility allows you to set multiple students that have not been set as Riders or Not Transported to being Riders or Not Transported. The table will be sorted by school, then by address to make it easier to assign. Using the mouse click to select each individual student, or click and drag the mouse to select multiple students, or click one student then hold the Ctrl key down to select individual students in the list. Then click Set as Rider or Set as Not Transported, as applicable.
If you are not sure, click Print to get a list of these students for further research.
Set Rider Status Screen
This tool gives you the ability to track the days a student was actually transported. Students are counted as transported unless designated as being Absent using the screen below. You can select from any day of the school year that has been saved to history using the Process Daily Routing tool.
Clicking on column heading will sort the information accordingly. These absences are used when preparing the Contractor Student Transportation Attendance Reports. They are displayed for each student in their Student Attendance tab.
Click the box in the Absent column to check-off the students absent on the particular date selected. Once you are finished just close the screen. This will automatically save your selections.
Transportation Attendance Screen
UN-ASSIGN STUDENTS FROM STOPS
This utility will unassign students from their current stop assignment. This allows you to re-run the Auto Assign Students To Stops for all students. Select students by grade level and school.
Unassign Stops Screen