Contractor Tools Menu
This menu contains the following tools:
Configure Cut-Off Dates Screen
Cut-off dates must be set in order to prevent users from modifying attendance information. They can make changes up to the day before the date set. For example, if the cut-off date is set to January 15th, the user will be able to modify attendance up to January 14th. Months with blank dates can not be modified at all. Be sure to set this date as soon as you know you are ready to run the Student Transportation Attendance Reports found in the Contractor Reports list. BusBoss Users have the ability to manually modify individual student transportation attendance by using the Modify Daily Routing Tool. Absences can also be entered using the individual Student's Attendance Tab.
MODIFY DAILY ROUTING FOR STUDENTS
Modify Daily Routing Screen
Click on the Month dropdown to select the appropriate month. The list of months is limited to those months having cut-off dates after today's date. Click on the [...] button to search for the student you would like to modify. Select the student in the list and Click Select.
Modify Daily Routing Search Screen
The student's route assignments for the selected month and purpose (Pickup or Drop Off) will be displayed in the list.
Modify Daily Routing for Selected Student Screen
To add additional days to their transportation attendance, first select the Pickup or Drop Off button and Click Add.
Add Daily Routing for Student Screen
Select the appropriate Date, Address, School, Stop and Route (in this order) and Click OK. The route is now assigned to the student and displayed in the list.
Route Assignment Screen
In order to assign a student to another stop, route or bus you must select the box in the top left of the appropriate date and click Modify. Selecting multiple dates will make the changes to all of them at once. This will bring up the Date, Address, School, Stop and Route information. Make the changes needed and click OK.
Modify Daily Routing for Date(s) Selected
If a student has been assigned to a route that does not apply, you must select the box in the top left of the appropriate date or dates and click Delete. The following confirmation screen will pop up.
Delete Daily Routing Confirmation Screen
Click Yes to delete it or No to cancel the deletion. Days that have been mistakenly deleted may be added back at anytime prior to the month's cut-off date.
PROCESS DAILY ROUTING
Process Daily Routing Screen
This process allows you to store daily transportation attendance for ALL students currently assigned to routes in BusBoss. This should be done on a daily basis as long as BusBoss is up to date. Select the Month from the dropdown then select the History Date from the List and Click Process.
Process Daily Routing Confirmation Screen
Click Yes to continue or No to cancel.
Changes can still be made to individual students using the Modify Daily Routing Tool. Transportation Attendance can be Added, Deleted or Modified using this tool.