MAINTAIN ROUTE

Found on the MAINTAIN MENU, this screen allows you to create and modify your routes.

 

How can I assign/unassign schools to a route?

How do I account for stops that I know will take longer to load/unload?

 

Maintain Menu Screen

Click [Route] [Edit] and the following screen displays.

Route Search Screen

To search for all routes for a specific bus, type a bus number in the search box to the right of the magnifying glass.

To search for routes with specific letters or words, type them in the search box to the right of the magnifying glass.

Then Select a route from the list by double clicking on the route or highlighting the route and click OK.

To open multiple routes at one time, click on Open in New Window prior to clicking OK. The route selected along with it's stops will be displayed on the map in the color selected.

EDIT ROUTE SCREEN

Maintain Routes Screen

On this screen you can enter and change all information relating to a route. You can create a new route or change route information such as the route description, start time, bus number, driver, order of stops, path between stops, and driving directions.

You can have different versions of a route for different days of the week by designating the days of the week for each route.

When you save a route, students that are assigned to stops on the route and attend the schools selected for the route will get assigned to the route being saved.

Routes will be displayed on the map screen with directional arrows designating the direction of travel.

Transfer Routes

First level transfer routes are automatically assigned to students when a route is saved and only one route applies. Assigning student to multiple transfers is done manually from the Student Transfer Tab. The only way to set up and change student transfers is to create the routes using the appropriate transfer points. Students must be assigned their pick-up and drop-off routes in order to manually assign their transfer routes. The student's stop must be on the route in the appropriate sequence in order to be correctly assigned to transfer routes.

Second School Routes

Routes for students attending a second school in the same day are called Second School Routes. Students are assigned to a second school on the Second School Tab of the Student Information Screen.

Half-Day Kindergarten and Pre-school Routes

Routes for students attending a half day program instead of a full day would be assigned to Kindergarten routes. Kindergarten routes will be assigned to student dropoffs for KA and PA students AND pickups for KP and PP students.

Alternate Routes

Alternate routes fall outside of normal, daily routing for students. Alternate route types are user-defined under the Route Types section of the Lookup Tables menu. For example, Snow Days, Early Dismissal or Evacuation routes that should be planned in advance of this type of event.

When a route is assigned an alternate route type as its purpose, that route gains a yellow header in the Edit Route screen, and can no longer be assigned active days of the week in the Details tab.

NOTE: Original routes can be copied as a new Alternate Route then modified as needed.

When a route is assigned an alternate route type as its purpose, that route is highlighted with a yellow header border around the route name in the Edit Route screen, and can no longer be assigned active days of the week in the Details tab.

Alternate routes do not affect the student’s regular, split custody, transfer or second school routing.

Edit Alternate Route Details Tab

Students can only be assigned to alternate routes if the route services their current school in the Route Details Tab. To assign a student to a stop, highlight a stop in the Stops tab, and select the Assign Students to Stop function from the Students dropdown menu shown below.

Edit Alternate Route Students Menu

This will display the following screen:

Select Students Screen

From this screen, select one of the following from the drop-down menu:

  • Active Students Assigned to Stop - Lists students currently assigned to this stop and this route.
  • List Other Active Students - Lists other active students to be assigned to this stop. This list will only show active students that are assigned to the schools this route services in the Route Details tab.

Use the search bar to filter students in the list by student id number, name or school. Click the checkboxes next to each student you would like to assign to the stop, and then click OK to assign them to the selected stop.

Once selected, these students will be added to the count at the stop, and can be displayed using the List Students for This Stop function in the Students dropdown menu in the same way as a normal route. The route will appear in the Alternate Routes tab when viewing any of the assigned students in the Edit Student screen.

EDIT ROUTE - TOOLBAR

Edit Route Toolbar

The following dropdown menus are available from the Edit Route Toolbar:

Information about the selected route is displayed on the Maintain Routes Screen in two tabs: the Details Tab and the Stops Tab.

EDIT ROUTE - DETAILS TAB

Information about the selected route is displayed on the Maintain Routes Screen in two tabs: the Details Tab and the Stops Tab. Any stops displayed in red are unlocated. 

Edit Route Details Tab

The DETAILS tab displays general information for a route. When you open a route, this information will display for the route you selected.

Route Description

Every route will have it's own unique description that is defined by you. You should make descriptions so that groups of routes will be together (descriptions are sorted alphabetically). For example, all high school routes might begin with "High School".

Days of the Week

Each route in BusBoss is assigned to the days of the week during the school year that version of the route is active. A route can be different on any day of the week. If a route is different on certain days of the week, first, make a copy of the original route using the copy route function. Then, set the days of the week that the original route and the copy route are active. Finally, make changes to the copy route to reflect the stops serviced on the route that the original route does not service.

Number of Students Requiring Aides

This displays the number of students that have been set to require an Aide on the route. This is set in the Maintain Student Individual Tab. Assign an Aide as needed.

Close Route Error Screen

NOTE: A window will pop-up if the user attempts to close the route without assigning an Aide if one is required. The system does not prevent the user from closing the route anyway.

Number of Students Requiring Nurses

This displays the number of students that have been set to require an Nurse on the route. This is set in the Maintain Student Individual Tab. Assign an Nurse as needed.

Start Time

How Do I Set the Optimal Time For a Bus to Start on a Route?

The time the route starts. If the time arriving at the last stop is too early or too late, you can modify the start time to adjust the time at the last stop. Clicking on the bell icon will automatically set the Start Time based on the Ideal Arrival time set for the first school on the route.

Purpose

Each route is assigned a purpose. A route can have a Active Pickup, Active Dropoff, or Active Kindergarten purpose. Pickup routes ignore KP and PP students and Dropoff routes ignore KA and PA students. Active Kindergarten routes only look at PA, PP, KA and KP students. Select the purpose from the drop down list.

NOTE: Additional route types can be defined in the Lookup Tables.

Driver

The name of the driver assigned to this route. Select the driver name from a drop down list.

Bus Number

The number of the bus assigned to this route. Select the bus number from a drop down list.

Color

You can select a color for each route. Once a color is selected, the route will always display in that color whenever that route is selected.

Route Code

This is used by New Jersey schools for their DRTRS reports at the end of the year but can be used by all states to store information. For example, if you want to keep track of field trips, you can enter certain codes to track them.

Route Cost

This is also used by New Jersey schools for their DRTRS reports at the end of the year but can be used by all states to possibly track the cost of a field trip.

Contracted

Information Purposes Only. If the bus selected for this route is contracted, this box will be checked. The contractor assigned to the vehicle assigned to the route will be displayed here. This information is stored in the Maintain Bus Contractor Tab.

Route Notes

Enter any information you would like printed on the bus schedule and route instructions reports for the drivers.

Schools

At least one school must be assigned to a route. Inactive schools cannot be assigned to routes.  Click the Schools button and a screen pops up with a list of all of your schools in alphabetical order. Select the school(s) that students assigned to this route attend by placing a check in the box next to the school name. Click OK to select the school(s). The name(s) of the school(s) will then display on the screen. Students will now be counted and the number of students at each stop will display in the count column. The total number of students will also display at the bottom of the screen.

When assigning a school for routes that are transporting students with a second school, the school assigned must be the second school the student attends. For example, if a vo-tech student attends the high school in the morning and takes a bus to the vo-tech at noon, the school assigned to this route would be the vo-tech because this is the second school the student attends. At the end of the day, if the vo-tech student takes a bus back to the high school, the school assigned to this route would be the vo-tech because this is the second school the student attends.

When you select a school for a route, the system checks each stop on the route to see if it is on another route with the same purpose servicing the same school(s). If the stop is on another route, you will see the following screen:

Bus Stop Warning Screen

You have three options to choose from.

Add Stop Anyway

Choosing this option will keep the stop on both routes. This will cause problems for the students assigned to the stop. They will get assigned to the route that is saved last.

Remove Stop From Other Route

This will remove the stop from the other route and keep it on the route you are working on. The students assigned to the stop will be assigned to this route.

NOTE: The path to and from the stop that was removed on the other route should automatically be optimized. You may want to open the other route and check the path.

Remove Stop From This Route

This will remove the stop from the route you are working on and leave it on the other route. The students assigned to the stop will be assigned to the other route.

EDIT ROUTE - STOPS TAB

How Do I Make a route from Stops

 

Information about the selected route is displayed on the Maintain Routes Screen in two tabs: the Details Tab and the Stops Tab.

The Stops tab displays all the stop information for a route. When you open a route, this information will display for the route you select.

NOTE: Stops displayed in red cannot be routed. This can happen because of disconnected paths or unlocated stops.

Edit Route Stops Tab

Order

This is the number of each stop in sequential order. This number corresponds to the number on the map next to each stop.

Description

This is the description of the stop on the route. If you change the description of a stop on the route, the change will not be displayed until you save the route. Icons are used to designate schools, depots, transfers and special needs stops. Special needs icons consist of wheelchair, requires aide, and the general medical icon.

Count (#)

The count is the number of students assigned to this stop. This is automatically calculated based on the student school assignments and the school(s) assigned to the route.

Time

This is the time the bus is expected to arrive at the bus stop. This time is automatically calculated and is based on the length of the path and the speed of the roads. This time can be modified using the Time Adjustment described below.

Miles

This is the accrued mileage at each stop. This mileage is automatically calculated and is based on the path selected from stop to stop.

Time Adjustment (+/-)

You can modify the time at each stop by adding or subtracting time (in minutes). Use this function to make the times at each stop more accurate. Select a stop from the list of stops by clicking on it. Type a number of minutes in the Time Adjustment field. Click anywhere in the list of stops and the time will be added to (or subtracted from) the time of the selected stop. Times for stops after this one will be automatically updated accordingly.

Notes

You can store notes that are unique to each stop on a route. These notes will print on the route reports. Use this feature to save a note for a driver about a particular stop (ex. M/W/F Only). Select a stop from the list of stops by clicking on it. Hover over the Notes box and the Notes window pops up.

Edit Route Stops Tab

Type a note in the Notes field for the selected stop. To add a note to another stop, click on the other stop and do the same.

NOTE: The word "Notes" will be bolded if there are notes that apply to the highlighted stop.

Directions

The Driving directions are automatically generated when the Route is saved. Select a stop from the list of stops by clicking on it. Hover over the Directions box and the Directions window pops up. The directions from the previous stop to the selected stop will be displayed. Directions can only be modified by locking the stop and then right clicking to Modify Directions.

Edit Route Stops Tab

Status Bar

At the bottom of the screen, starting from left to right, the following information is displayed:

  • Total Route Travel Time in minutes
  • Total Route Miles
  • Total Number of Ambulatory Students assigned to the route
  • Total Number of Wheelchair Students assigned to the route
  • Total Number of Aides assigned to the route
  • Total Number of Nurses assigned to route
  • Total Number of Seats assigned according to the seat size assigned to each school for students and 1.5 seats for each Aide assigned to the route.
  • Total Ambulatory/Wheelchair Capacity of the bus assigned to the active route (shown in red if bus is overloaded)
  • Total Unrouted Stops (according to route purpose and schools assigned to the route). Double clicking this area will display the stops on the map with a number next to each stop designating the number of students that apply to each stop according to the active route parameters.

Display Unrouted Stops Sample Screen

EDIT ROUTE - RIGHT CLICK MENU

Right Click Menu

Shortcuts to the following functions can be found in the right click menu.

EDIT ROUTE - ROUTES DROPDOWN


Edit Route Toolbar

Route Options

The following functions are found on this menu:

OPEN ROUTE

Use this button located to the right of the route description field or from the Route dropdown, to select a route to open. Click Open Route and a screen displays with the descriptions of all your routes listed in alphabetical order.

To search for all routes for a specific bus, type a bus number in the search box to the right of the magnifying glass.

To search for routes with specific letters or words, type them in the search box to the right of the magnifying glass.

Then Select a route from the list by double clicking on the route or highlighting the route and click OK.

To open multiple routes at one time, click on Open in New Window prior to clicking OK. The route selected along with it's stops will be displayed on the map in the color selected.

Route - Open

The route that is selected is called the active route. All of the active route information will display on the Edit Route Screen along with the actual route graphically displayed on the map. To switch from route to route, click on the Window menu and click to select another open route.

ADD NEW ROUTE

How Do I Add a Route

Click this button to create a new route. The Add Route Wizard will begin. This wizard will prompt you to enter the detail information for a route. Bus stops can be added after the wizard has finished.

To add a route correctly, do the following in order:

1. Enter a unique route description. Click Next.

Route - Add Description

2. Select the schools for the students on this route. Inactive Schools will not be listed.  Click Next.

Route - Add School

3. Select the purpose of the route (pickup, dropoff, kindergarten). Click Next.

Route - Add Purpose

4. Select a bus number from the drop down list. The capacity of the bus will be displayed on the screen. Click Next.

Route - Add Bus

5. Enter the preferred start time and days of the week for the route. Click Next.

Route - Add Start Time

6. Finally, select a driver from the drop down list. Click Finish.

Route - Add Driver

You can now add stops to the route using the Add Stops From Map menu option.

NOTE: Remember to use the Save Route toolbar button when you are finished creating the route to assign the students to the route.  The route will be automatically saved when you run any reports and/or close the route.

EDIT ROUTE DESCRIPTION

Click Edit Route Description and a screen pops up displaying the current description. Change the description and click OK to save the change. Click Cancel to exit and return to the Edit Route Screen without saving the change.

You should make descriptions so that groups of routes will be listed together (descriptions are sorted alphabetically). For example, all high school routes might begin with "High School" or all routes assigned to Bus S13 would start with S13 in the description.

Edit Route Description Screen

NOTE: Route descriptions are limited to 50 characters in length including spaces ( '/', '\' are invalid characters).

DELETE ROUTE

Use this menu option to delete a route from your system. First, make the route you want to delete active by using the Open Route button. Once you have the route you want to delete displayed on your screen, click Delete Route.

A screen pops up asking you if you are sure you want to delete this route. Click Yes to delete the route, or click No to return to the Edit Routes screen without deleting the route.

Delete Route Confirmation Screen

NOTE: All students that are assigned to the route you delete will no longer be assigned to this route. A report of all students affected will print after the route is deleted.

If a student is assigned to this route and you delete it, the following message appears telling you that there are students assigned to this route and by deleting it you will unassign these students.

Delete Route Message

COPY ROUTE

How Can I Duplicate My Route For AM/PM Runs?

 

Use this menu option to copy a route from your system. First, make the route you want to copy active by using the Open Route button. Once you have the route you want to copy displayed on your screen, click Copy Route.

This function has two purposes. One is for creating different versions of a route and the other is for quickly creating your PM routes from your AM routes.

Creating a Different Version

Each route in BusBoss has days of the week that the route is active. If a route is not the same on different days of the week, first, make a copy of it using the Copy Routes function. Then, set the days of the week for the original route and the copy to correspond to the days each route is active. Finally, make desired changes to the copy.

Reasons to create new versions of a route are as follows:

  • Different routes for different days of the week
  • Change the Selected Schools
  • Add a new Stop
  • Delete a Stop

Creating PM from AM

Each PM route can be created in either the same order or the reverse order. It takes less than a minute to copy a route. Using this function will save you a lot of time.

To use this function, click Copy Route. A Copy Routes Screen pops up.

Copy Route Information Screen

On the Copy Routes Screen, the left half displays the route information for the route you are going to copy. On the right half of the screen you need to enter the route information for the new route you will create. Enter the following information:

Description

Enter a unique description for the new route. Descriptions are limited to 50 characters in length including spaces ('/', '\' are invalid characters).

Start Time & AM / PM

The time of day this route starts.

Days of the Week

Check the Days of the Week this route will service.

Bus Number

Assign the bus number to the route using the dropdown list.

Driver

Assign the driver to the route using the dropdown list.

Code

Enter the route code associated with this particular trip.

Cost

Enter the route cost associated with this particular trip.

Purpose

Select a purpose for the route from the drop down list (Pickup, Dropoff, Kindergarten). Kindergarten routes only look at KA, PA and KP, PP students.

Notes

Enter notes you would like printed on the Bus Schedule Report.

Same or Reversed

Select whether the new route will be in the same order or the reverse order of the route being copied.



OPTIMIZE STOP ORDER

How do I optimize a route I've already made?

How can I Change the Path a Route Takes?

When I optimize my route, my edited path disappears, why?

Use this menu option to optimize the order of the stops listed in the active route. Changes made cannot be undone. The route would have to be manually modified to change the stops back to the prior sequence. It is suggested to first Copy the Route, then run the Optimize Stop Order function. If the order of the stops is acceptable, then delete the first route. Otherwise, delete the copy and manually modify the stop order on the first route.

NOTE: Optimize Stop Order will not change the order for school stops and depot stops. It only looks at stops assigned to students to calculate the most efficient order of the stops. You cannot optimize the stop order when the route contains any locked stops. All Path Points are automatically deleted prior to optimizing the stop order.

EDIT ROUTE - STOPS DROPDOWN


Edit Route Toolbar

Stop Options

Use this menu to add, remove, or edit stops on a route. Stops can be schools, depots, transfers and student stops.

The following functions are found on this menu:

ADD STOPS FROM MAP

Use this menu option to add stops to a route. You can add stops to a new route that you just created, or add stops to an already existing route. Stops must be displayed on the map prior to adding them to a route.

NOTE: While using this function, if you click on a stop that is already part of your route, that stop will be removed from the route.

To add a stop to a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, make sure that the stop you wish to add to this route is displayed on the map.
  • Next, click on Add Stops From Map.
  • Then, click on the stop on the map that you want to add to the route. You can click on any number of stops to add them to the route. Each stop will be appear in the list of stops in the order that they are selected.
  • Finally, to change the order of the stops on a route, use the Move Up and Move Down buttons, or Click and Drag stop numbers up or down on the list.

ADD STOPS FROM LIST

Another method of adding stops to a route is Add Stops From List. Selecting this option displays a list of stops you can select to add to your route. You can filter them in the following ways:

  • All Stops - All stops in the current scenario
  • Schools on Route - Only stops that service schools on the current route
  • Unrouted Stops - Only stops that are not on a route

Add Stops From List Window

When you add a stop to a route, the system checks if it is on another route with the same purpose servicing the same school. If the stop is on another route, you will see the following screen:

Add Stop Warning Screen

You have three options to choose from.

Add Stop Anyway

Choosing this option will keep the stop on both routes. This will cause problems for the students assigned to the stop. They will get assigned to the route that is saved last.

Remove Stop From Other Route

This will remove the stop from the other route and add it on the route you are working on. Students assigned to the stop will be assigned to this route.

NOTE: The path to and from the stop that was removed on the other route will automatically be optimized by BusBoss. You should open the other route and check the path.

Remove Stop From This Route

This will not add the stop to the active route. The students assigned to the stop will stay assigned to the other route.

Once you have the stops on your route that you want, BusBoss automatically optimizes the path between the stops using the default (shortest distance or shortest time) found in the Map Configuration Tab. You may want to manually change the paths by using the Add Path Point or Select Path to edit the paths between the stops.

NOTE: If you need to move your map around while adding stops, you can click the right mouse button to re-center the map at the cursor location, and use the scroll wheel and +/- keys to zoom. This will allow you to add stops to the route without clicking the Add Stops From Map button each time. Alternatively, you can use the Zoom In, Zoom Out, or Pan toolbar buttons on the Map Screen. However, to continue adding stops, you must click the Add Stops From Map button again to continue using this function.

Also, remember to use the Save Route toolbar button when you are finished to assign the students to the route and calculate directions.

INSERT STOP FROM MAP

What is the difference between add/insert a stop?

 

If you are inserting stops to an existing route, first make the route active by using the Open Route button. Once you have the route displayed on your screen, click on the stop in the list of stop descriptions where you want the new stop to be inserted. That stop will be selected.

NOTE: A stop is always inserted above the stop you have selected in the list. BusBoss automatically optimizes the path between the stops using the default (shortest distance or shortest time) found in Map Configuration Tab. You may want to manually change the paths by using the Add Path Point or Select Path to edit the paths between the stops.

Click the Insert Stop From Map menu option to insert a stop onto this route. Click on the stop on the map that you want to insert. The stop will be inserted and the stop description will be added to the list of stops on the Edit Routes Screen.

NOTE: If you need to move your map around while adding stops you can click the right mouse button and the map will re-center at the cursor location. This will allow you to add stops to the route without clicking the Insert Stop button each time. Or, you can use the Zoom In, Zoom Out, or Pan toolbar buttons on the Map Screen. To continue inserting stops, there is no need to click the Insert Stop button again. Stops will be inserted in the order selected.

Also, remember to use the Save Route toolbar button when you are finished to assign the students to the route and calculate directions.

INSERT STOP FROM LIST

Much like Adding a Stop, you also have the option to Insert Stops From List. This will display a list of stops you can select to add to your route. As before, you can filter which stops display:

  • All Stops - All stops in the current scenario
  • Schools on Route - Only stops that service schools on the current route
  • Unrouted Stops - Only stops that are not on a route

Insert Stops From List Window

DELETE STOP FROM ROUTE

Use this menu option to delete a stop from an existing route.

To delete a stop from a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, select the stop from the list of stops on the Edit Routes Screen that you wish to delete
  • Next, click Delete Stop From Route.
  • The stop is now deleted from the route and the stop description will be removed from the list of stops on the Edit Routes Screen.

If you delete a stop that has students assigned to it, you will see the following message:

Delete Stop with Students

Once you have deleted stops from your route, BusBoss automatically optimizes the path between the stops using the default (shortest distance or shortest time) found in Map Configuration Tab. You may want to manually change the paths by using the Add Path Point or Select Path to edit the paths between the stops.

NOTE: If you need to move your map around while deleting stops, you can click the right mouse button to re-center the map at the cursor location, and use the scroll wheel and +/- keys to zoom. This will allow you to delete stops from the route without clicking the Delete Stop From Route button each time. Alternatively, you can use the Zoom In, Zoom Out, or Pan toolbar buttons on the Map Screen. However, to continue deleting stops, you must click the Delete Stop From Route button again to continue using this function.

Also, remember to use the Save Route toolbar button when you are finished to assign the students to the route and calculate directions.

DELETE ZERO COUNT STOPS

The count of students at each stop on the active route is displayed on the Edit Routes Screen when you open a route. Sometimes (for example, after you graduate students), the count of students at certain stops will be zero. You can remove the stops with zero students two ways. One way is to delete the stops from the route manually one at a time. The second way is to use this function.

Use this menu option to delete zero count stops from an existing route.

To delete zero count stops from a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, click Delete Zero Count Stops.
  • Next, a confirmation message will pop up for each zero count stop on the route. Click OK to delete the stop from the route.
  • The stops are now deleted from the route and the stop descriptions will be removed from the list of stops on the Edit Routes Screen.

NOTE: Delete Zero Count Stops ignores schools, depots and transfer stops.

Delete Stop - Zero Count Confirmation Screen

BusBoss automatically optimizes the path between the stops using the default (shortest distance or shortest time) found in Map Configuration Tab. You may want to manually change the paths by using the Add Path Point or Select Path to edit the paths between the stops.

Also, remember to use the Save Route toolbar button when you are finished to assign the students to the route and calculate directions.

GO THERE

Select a stop in the list and click Go There. The map will then center on the selected stop.

MOVE STOP UP

Use this menu option to change the order of stops on a route. First, make the route you want to edit active by using the Open Route button. Once you have the route you want to change displayed on your screen, click on the stop you want to move up from the list of stops on the Edit Routes Screen.

Click the Move Stop Up button on the toolbar and the stop will move up in the list and the order number will change.

NOTE: BusBoss automatically optimizes the path between the stops using the default (shortest distance or shortest time) found in Map Configuration Tab. You may want to manually change the paths by using the Add Path Point or Select Path to edit the paths between the stops.

Once you have the stops on your route that you want, you will need to use Add Path Point, Select Path, or Optimize Path to edit the paths between the stops.

Also, remember to use the Save Route toolbar button when you are finished to assign the students to the route and calculate directions.

MOVE STOP DOWN

Use this menu option to change the order of stops on a route. First, make the route you want to edit active by using the Open Route button. Once you have the route you want to change displayed on your screen, click on the stop you want to move down from the list of stops on the Edit Routes Screen.

Click the Move Stop Down button on the toolbar and the stop will move down in the list and the order number will change.

NOTE: BusBoss automatically optimizes the path between the stops using the default (shortest distance or shortest time) found in Map Configuration Tab. You may want to manually change the paths by using the Add Path Point or Select Path to edit the paths between the stops.

Once you have the stops on your route that you want, you will need to use Add Path Point, Select Path, or Optimize Path to edit the paths between the stops.

Also, remember to use the Save Route toolbar button when you are finished to save the route and calculate directions.

CLICK AND DRAG STOPS

Stops can also be moved by clicking on the number to the left of the stop description and dragging the mouse to the preferred order. BusBoss will automatically optimize the paths to accommodate the new stop order.

Drag and Drop Stop Sample Screen

LOCK/UNLOCK STOP

This is used when the user needs to modify the driving directions at a particular stop. Select the stop in the list and Click Lock/Unlock Stop. A key will be placed prior to the stop description designating a locked stop. Once a stop has been locked, the Stops dropdown will change. Modify Directions is now accessible.

Locked Stop Screen

NOTE: Once a stop has been locked, the user will not be able to Delete the Stop, Move the Stop Up or Down, or Insert a Stop before the locked stop until the stop is unlocked. These options will be grayed out from the menu.

Locked Stop Menu Options

Locked Stop Right-Click Menu Options

MODIFY DIRECTIONS

The following screen will pop-up displaying the applicable directions. Make changes as needed and click OK.

Modify Directions Screen

REVERSE STOPS

Use this function to reverse the order of the stops on the active route. First, make the route you want to reorder active by using the Open Route button. Once you have the route you want to reorder displayed on your screen, click Reverse Stops.

All of the bus stops on the route will be reversed along with the driving directions and will be displayed on the screen in the new order.

Also, remember to use the Save Route toolbar button when you are finished to save the route and calculate directions.

DISPLAY UN-ROUTED STOPS

Use this function to display the stops that are assigned to students not assigned to routes yet. The students must attend one of the schools the active route services and have stops assigned for the same purpose as the active route.

NOTE: Kindergarten routes only look for KA and PA students not on routes for dropoffs AND for KP AND PP students not on routes for pickups.

First, make the route you want to modify active by using the Open Route button. Once you have the route you want to modify displayed on your screen, click Display Un-Routed Stops.

All of the applicable bus stops meeting the active route parameters currently not assigned to routes will be displayed on the map screen with a number next to each stop designating the number of students that apply to each stop. This can be used to select the stops that can be added to the active route. Unrouted Stops are displayed using a special icon.

Unrouted Stops Display

Determine the most efficient placement in the route and use the Add Stop to Route or Insert Stop button to add the stop to the active route.

Also, remember to use the Save Route toolbar button when you are finished to assign the students to the route and calculate directions.

CLEAR ALL NOTES

Click this button to clear all notes for all stops on the selected route.

CLEAR ALL TIME ADJUSTMENTS

Click this button to clear all time adjustments for all stops on the selected route.

 

EDIT ROUTE - PATH DROPDOWN


Edit Route Toolbar

Path Options

Use this menu to add or remove path points between any two stops on a route. Path points are used to change the path that each route takes. Path points may be added to both new and existing routes and may not be added to or removed from locked stops. Stops CAN have multiple path points. When using the Optimize Path function, all path points are taken into account and will not be overwritten.

The following functions are found on this menu:

NOTE: Path points cannot be added to or deleted from locked stops.

ADD PATH POINT

Adding Path Points to a Route

Use this function to add a path point in between two stops on a route. You can add path points to both new and existing routes.

To add a path point to a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, select the stop from the list of stops on the Edit Route Screen that corresponds to the path you wish to edit. The proper stop will be the stop that the path segment leads TO. For example, if you wish to add a path point between stops 9 and 10, click stop 10.

  • Next, click on Add Path Point (the mouse pointer icon will now be blue with a plus sign).

  • Then, click the specific road segment you would like to alter (the mouse pointer icon turns red), hold down and drag the mouse to the road where you would like the bus to travel. Dragging the mouse along the road will continue to change the path until you let go of the mouse.

  • Finally, click on the Normal tool in the map toolbar or Add Path Point again to set the path point and continue work in BusBoss™.

Continue to add path points wherever you would like the bus to travel a different way. As you add path points, the system will continue to optimize the path between the two stops based on shortest distance using the selected road segments. When the system is finished optimizing a path between stops, the new driving directions will display in the lower box.

NOTE: Path points cannot be moved once they have been added. You must remove the path point and add another in its place if a change in position is desired.

NOTE: Remember to use the Save Route toolbar button when you are finished to assign the students to the route and calculate directions.

REMOVE PATH POINT

Deleting/Removing Path Points from a Route

Use this function to remove a SINGLE, SPECIFIC path point from in between two stops on a route. You can remove specific path points from both new and existing routes.

To remove a path point from a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, select the stop from the list of stops on the Edit Routes Screen that corresponds to the path you wish to edit. The proper stop will be the stop that the path segment leads TO. For example, if a path point between stops 9 and 10 is to be removed, click stop 10.

  • Next, click on Remove Path Point (the mouse pointer icon will now be blue with a minus sign).

  • Then, click the specific path point you would like deleted. The path point will be removed and the system will optimize the path between the two stops based on shortest distance using the selected road segments.

  • Finally, when the system is finished optimizing a path between stops, the new driving directions will display in the lower box.

Repeat this process as necessary for any and all path points that are no longer needed.

DELETE PATH POINTS

Use this function to remove ALL path points from in between two stops on a route. You can delete path points from both new and existing routes.

To delete all path points from a section of a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, select the stop from the list of stops on the Edit Routes Screen that corresponds to the path you wish to edit. The proper stop will be the stop that the path segment leads TO. For example, if path points between stops 9 and 10 are to be deleted, click stop 10.

  • Next, click on Delete Path Points. All path points on this segment will be deleted. The system will optimize the path between the two stops based on shortest distance using the selected road segments.

  • Finally, when the system is finished optimizing a path between stops, the new driving directions will display in the lower box.

Repeat this process as necessary for any stops where path points are no longer needed.

DELETE ALL PATH POINTS

Use this function to remove ALL path points from an ENTIRE route. You can delete path points from both new and existing routes.

To delete all path points from an entire route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, click on Delete All Path Points.

  • Next, a confirmation message will pop up. Click OK to delete all path points from the route.

  • Then, the system will optimize all paths on the route based on shortest distance between stops.

  • Finally, when the system is finished optimizing a path between stops, the new driving directions will display in the lower box.

Delete All Path Points Confirmation

SELECT PATH

Use this function to create or change the path between stops on a route. You can create the path of a new route, or you can change the path of an already existing route.

To change the path of a route using the Select Path function, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, select the stop from the list of stops on the Edit Routes Screen that corresponds to the path you wish to edit. The proper stop will be the stop that the path segment leads TO. For example, if you wish to edit the path between stops 9 and 10, click stop 10.

  • Next, click on Select Path (the mouse pointer icon will now be blue).

  • Then, click the map along highlighted street segments to remove them, and click on blank street segments to add them. The highlighted sections of road are path that the bus will travel. The path must contain any disconnected paths. Broken paths will be marked with a red 'X' on the map screen. Continue to click on the roads until you reach the stop that is selected in the list.

  • Finally, when you are finished manually modifying a path between stops, click the Save Route button to recalculate the driving directions. The new directions will display in the lower box.

NOTE: If you need to move your map around while altering the paths, you can click the right mouse button and the map will re-center at the cursor location. This will allow you to alter the paths on the route without clicking the Select Path button each time you select another stop in the list. Or, you can use the Zoom In, Zoom Out, or Pan toolbar buttons on the Map Screen. However, to continue altering the paths, you must click the Select Path button again to continue using this function.

NOTE: If Select Path is used to edit paths on routes instead of Adding Path Points, Optimizing Paths will overwrite those altered paths. If you wish to run Optimize Paths, you can lock stops to prevent the changed routes from being overwritten.

OPTIMIZE PATH

NOTE: Optimize Path and Optimize All Paths ignores locked stops.

Use this function to optimize the path between any two stops on a route. You can optimize the path of a new route or an already existing route. You can select to optimize by time or by distance in the Configuration Map Tab.

To optimize the path of a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, select the stop from the list of stops on the Edit Route Screen that corresponds to the path you wish to optimize. The proper stop will be the stop that the path segment leads TO. For example, if you wish to optimize the path between stops 9 and 10, click stop 10.

  • Next, click on Optimize Path.

  • Then, the system will optimize the path between the two stops based on the user selection (shortest distance or shortest time). When the system is finished optimizing a path between the stops, the new driving directions will display in the lower box.

  • Finally, use the Save Route toolbar button when you are finished to save the route and calculate directions.

OPTIMIZE ALL PATHS

Use this menu option to automatically calculate the optimum path between all stops while keeping the stops in the order you selected. The system will optimize the path between the two stops based on the default (shortest distance or shortest time) found in the Configuration Map Tab.

After a route has stops assigned using Add Stops From Map, click Optimize All Paths on the menu. The system will then calculate the paths between all of the stops. The times and miles at each stop will display in the table and driving instructions will automatically be calculated.

Remember to use the Save Route toolbar button when you are finished to save the route and calculate directions.

NOTE: If Select Path is used to edit paths on routes instead of Adding Path Points, Optimizing Paths will overwrite those altered paths. If you wish to run Optimize Paths, you can lock stops to prevent the changed routes from being overwritten.

NOTE: This process could take a long time depending on 1) the number of stops on the route; 2) if your data is on a network; and 3) the speed of your computer.

ZOOM TO PATH

Use this function to display the path between two stops on a route. Zoom to Path makes it easier to use the Add Path Point or Select Path buttons to alter the paths between stops.

To zoom to the path of a route, open the Stops Tab of the Edit Route Screen and then do the following:

  • First, select the stop from the list of stops on the Edit Route Screen that corresponds to the path you wish to view. The proper stop will be the stop that the path segment leads TO. For example, if you wish to zoom to the path between stops 9 and 10, click stop 10.

  • Next, click on Zoom To Path.

  • Then, the selected path will display on the screen. The map will be centered and zoomed in far enough in order to display the entire path, including the stops.

  • Finally, use the Save Route toolbar button when you are finished to save the route and calculate directions.

NOTE: You can also zoom in on a path by double clicking the stop in the list of stops.

DISCONNECTED PATHS

When selecting the paths from stop to stop, all paths must connect. The paths are used to calculate the times, miles and driving directions. To ensure accuracy, BusBoss will display a red X on the map wherever there are breaks in the paths. The stops will also be highlighted in red in the Stops list.

Disconnected Paths Screen

Select the stop in the list and use the Add Path Point, Select Path or Optimize Path to add the missing paths to finish connecting the roads. Click the Save button to refresh the screen and update the driving directions. Continue until there are no more stops displayed in red. There is a report available to list routes with disconnected paths. See [Report][Route][Disconnected Paths].

NOTE: Optimize Path and Optimize All Paths ignores locked stops.

EDIT ROUTE - REPORTS DROPDOWN


Edit Route Toolbar

Report Options

All of the reports on the Edit Routes Screen will print for the active route that you are currently working on.

The reports available from this menu are:

ASSIGNED SEAT

This report will assign students to seats on the bus according to the criteria last selected. The options available from the [Reports][Route][Assigned Seat] menu are:

  • by GRADE, then by STOP ORDER
  • by STOP ORDER

BUS LOAD

This report compares the count of students assigned to this route with the bus capacity.

BUS SCHEDULE

This report lists the bus stops in the order of pickup/drop off. Listed are the number of students, the time, the miles, and any notes for each stop. At the top of the report (below the header information), it shows the number of students at each school. At the bottom of the report is the total students on the route, and the total time of the route. Route notes are then displayed on the report.

Totals for the bus are displayed at the end of the report for Miles With, Miles Without and Total Number of Students.

CHANGES

This report details changes made to the route.

DRIVING INSTRUCTIONS

This report lists the driving instructions for the entire route, along with the descriptions of the bus stops on the route.

EMAIL LIST FOR STOP

This report will provide email addresses for all of the guardians assigned to the student.

MAILING LABELS

This report prints mailing labels for all of the students assigned to the active route.

PASSENGER LIST

This report lists the bus stops in order as well as the student names, photos (optional), addresses, phone numbers, school, grade, weekday usage, special needs, and passenger list comments for each student on the route. The passenger list comments are set on the Transportation Tab of Student Information Screen.

POST CARD FOR ROUTE

This report prints post cards for all of the students assigned to the active route. You have the option to enter an effective date and whether or not to display the driver name(s) and/or Homeroom information on the post cards. Effective date if left blank, will default to the beginning school date set for each school.

POST CARD FOR STOP

This report prints post cards for all of the students assigned to the selected stop. You have the option to enter an effective date and whether or not to display the driver name(s) and/or Homeroom information on the post cards. Effective date if left blank, will default to the beginning school date set for each school.

Post Card Template Screen

ROUTE INSTRUCTIONS

This report lists the driving directions and stop times for the entire route, the descriptions of the bus stops on the route, the distances to go before each turn, along with the notes at each of the stops, the student names, weekday usage, bar codes (optional) and grades of the students assigned to each stop. Users have the options to change the Paper size, use double sided printing, include bar codes for each student, use a large font and exclude the student names and/or distances for each stop on the report. Transfer Bus # is used to display the bus number of the route the student transfers to or from. Route notes are displayed at the end of the report.

Route Instructions Report Selection Screen

ROUTE MAPS

This report prints maps (along with the stop list and/or driving directions, if selected) according to the criteria selected. The lower the Min Zoom the more detailed the map will be. Separate Map options ignore the Min and Max Zoom settings. Other settings are also available.

Route Maps Report Selection Screen

ROUTE SUMMARY

This report lists the summary information for the route: bus number, route description, purpose, load, the count for each day of the week, start time, end time, schools, and driver name.

TRANSPORTATION SCHEDULE

This report lists the Stop time and Description for each stop on the route.

NOTE: All of the above reports are available from the Reports Route menu for complete route reports for a specific bus, school, or contractor.

EDIT ROUTE - STUDENTS DROPDOWN


Edit Route Toolbar

The following functions are found in the students menu of the Edit Route Toolbar:

LIST STUDENTS FOR THIS STOP

How can I view information on students assigned to a route?

Found on the Edit Route Toolbar, this function lists the names of students assigned to a stop on a route.

Highlight a stop on the Edit Route Screen and click the List Students button on the toolbar.

A screen pops up with the names of all the students assigned to the stop you selected for the route. It also displays their address, school, grade, load delay, wheel chair status, and aide status. To look at or change a student's information, highlight the student in the list and click the Student Icon. The Student Information Screen will display for the selected student.

Route - List Students for this Stop

Clicking on the Print icon will print a report of all the inforrmation listed here.

Route - Students for Stop List Report

DISPLAY STUDENTS FOR THIS STOP

Found on the Edit Route Toolbar, this function will display the students assigned to the selected stop on the map. Students will be displayed on the map with a student icon at the address associated with the stop and the path the student will walk to get to the stop.

Display Students for Selected Stop Screen

DISPLAY STUDENTS FOR ALL STOPS

Found on the Edit Route Toolbar, this button will display ALL of the students assigned to the stops on the active route on the map. Students will be displayed on the map with a student icon at the address associated with the stop and the path the student will walk to get to the stop.

Display Students for All Stops Screen

NOTE: Special Needs students are displayed using the icon associated to the special needs assigned to the student in the Maintain Student Transportation Tab. Icons are assigned using the Lookup Tables - Special Needs Tab.

EDIT ROUTE - SAVE ROUTE


Edit Route Toolbar

Found on the Edit Route Toolbar, this button saves any changes to route information that you made and calculates directions. You may save a route at any time. The route is automatically saved when you close the route or run any report from the reports list.

EDIT ROUTE - HELP


Edit Route Toolbar

This button allows you to search for answers about using the Maintain Route screens in BusBoss™.


Menu


How do I add an address?

Maintain->address. Add address.

How do I manually locate an address/all addresses?

Maintain-> address. Select either 'locate manually' to manually pinpoint one address or 'exact locate all' to have BusBoss automatically locate all unlocted addresses.

How do I add/move/delete an address?

All three of these things can be done in the Addresses dropdown menu along the top map toolbar. Select any of these options, then select the address you would like to move or delete, or select the point on the map where you would like to add an address.

How do I display addresses on the map?

Along the top map toolbar, there are three choices in the address dropdown menu for showing addresses. Selecting "Display Addresses" will allow you to choose which addresses specifically you would like to view on the map (by grade, school, race, etc. ). You can also select "Display all Addresses" or "Display Near Addresses", which will display either all addresses on the entire map, or just the section of the map that you have visible at the time, respectively.

How do I add an aide?

Maintain->aide->add. Enter all necessary information

How do I attach an aide to a route/bus/student?

In 'edit student->individual' tab, select the box stating "requires aide". In 'Maintain->route', select your route, then in the 'details' tab, click the aide icon to select the aide that will be attached to that route/bus.

How do I add a bus?

Maintain->bus->add. Enter all necessary information

How do I add a contractor?

Maintain->contractor->add. Enter all necessary information

If buses are district owned, do I need to add a contractor for this?

Yes. You must add a contractor under the school district's name. Then when maintaining your buses, you must also select your school district as the contractor in the Maintain->bus->edit->contractor tab. Below the contractor name, ownership must be listed as "district owned" from the dropdown menu.

Can I move/delete/add a depot?

Yes. Using the depots dropdown menu, select which tool you would like to use. To move or delete a depot, just click on the depot you would like to move/delete, and to create one, select the point on the map where you would like a depot created.

How do I display depots on the map?

Along the top map toolbar, select the depot icon, then select "Display Depots" from the dropdown menu. This bring up a list of all depots. Select the depot you would like to see. Additionally, using the Symbols menu at the bottom of the map, you can view all depots at once.

How can I add to the Driver Employment Type list found in the Maintain Driver, Employment Tab?

From the file menu click on maintain, select Lookup Table, select Driver Type, and selct add

How do I add a driver?

Maintain->driver->add. Enter all necessary information

What happens when selecting the Tools, Driver, Delete unused menu option?

All drivers not assigned to routes are displayed in a list to manually select the drivers to delete.

I have too many things on my map, how do I clear them out?

You can use the eraser icon on the left map toolbar to remove certain icons from your map. (from view, not permanently). Click the eraser icon, and a screen will come up, bringing up a list of different things that are currently viewable on your map. you select which items you would like to remove and click "ok" and it will remove those items(routes, stops, schools) from your map.

Can I export my map?

You can export your map, using the "export to bitmap" icon on the left map toolbar. This will take your entire map and export it to a bitmap file, which you can then crop, enlarge, alter, and/or print however you would like.

Can I use stops/schools/depots that aren't located in my optimization?

No, Fleet Optimizer will only allow located stops, depots, and schools to be used during optimization. This will allow for BusBoss to provide the most efficient route based on the information given.

How do I make an optimized route permanent/active?

after optimizing your route, select it, and click 'activate' along the top menu bar.

How do I use fleet optimizer?

Maintain->fleet optimization->add. You then enter your purpose, max travel/ride time. Select your students and busses (must provide enough buses to meet the minimum req's of # of students/wheelchairs). Under 'routes' tab, select "optimize routes' this may take a moment. from there you can activate a route, view stops on the new route, or save for later editing/viewing.

How do I mark a road as hazardous/blocked?

In the top map toolbar, on the streets dropdown, there are selections to "toggle" roadblocks and hazard roads. Select the appropriate item, and click on the street that you would like to mark. BusBoss will then change the color of that section of the street to reflect your selection, and also keep this whenever you work in your database. If you choose to make a road blocked and there are already stops/routes on that section of road, a screen will come up reminding you of this, and giving you the option to optimize the selected routes immediately.

How do I set speed limits for a road?

If you would just like to set the limit for a single street, you can choose the information icon and select the street. In the following screen you can set the speed limit for that street, as well as the times that the speed limit applies to. If you want to set limits for all streets depending on type, select Tools->map->set speed limits. From there you can choose a baseline speedlimit for all roads, separated by street type (rd, st, cir, pkwy, etc.)

How do I set/change address ranges for a street?

Select the "information" icon on the left map toolbar. Click the section of street that you are interested in changing. The last tab on the following screen, "Address Ranges", will allow you to change the house numbers on that section.

What does the 'I' icon do?

The "I" icon on the left map toolbar is the "information" icon. If you click this button and then select any stop, street, intersection, depot, school, etc., you can then see (or get to) all the information about that selected area/item. It is a quick way to gain basic information on just about anything within the map part of BusBoss.

What if a road has multiple names?

On the left map toolbar, click the information icon, and select the road that you would like to add names for. In the information screen, you can add multiple names for the streets, then save.

What if they change during the day?

If a certain street changes speed limits during parts of the day, clicking the Information icon on the left map toolbar and selecting the street will bring up the screen where this can be changed. Go to the "Speed limit" tab, and you can set up a 24 hour timeline as to when and for how long the speed limit changes. Note: the beginning and end times for this screen must be 12:00am and 11:59pm, respectively. All times in between must match exactly (i.e. 12:00pm-2:00pm, 2:00pm-11:59pm)

How do I create a landmark?

From the landmarks dropdown menu, select "Add Landmark". Click on the point in the map where you would like the landmark to be. Then a screen will pop up, allowing you to choose from hundreds of icons which you can use for your landmark.

How do I display landmarks on my map?

Along the top map toolbar, select the landmarks icon, then select "Display All Landmarks" from the dropdown menu. This will show all the landmarks on your entire map.

How do I move/delete a landmark?

In either case, select the tool you would like to use from the landmarks dropdown menu, and then select the landmark you want to edit. This will either delete the landmark or select it so you can then move it to another point on the map.

What are layers on the map?

The layers on the map are the different pieces of information that make up the map as a whole. Streets, stops, streams, railroads, each of these is a layer. Certain layers (like streets and stops), can not be removed as a layer.

What do they layers do?

The layers icon is useful because if you are working on several routes with many stops on each route, you can select the layers icon, and bring the streets up to the top (for instance), and they can then be seen above all the other information that is still on your map. Another thing is that when you close your session in BusBoss, it will save the layout of your layers, so the next time you open BusBoss, the layers will appear exactly as they were when you closed it.

How can I add something to any of my dropdown menus?

Maintain->lookup table. Select the topic/area you would like to add a selection to, and click the 'add' button. Add your selection and click 'ok'

How do I print out my map?

Zoom in or out to the area of your map that you would like to print, and on the left map toolbar, select the printer icon. This will print only the viewable area of the map that you see on your screen, not the entire map.

Do I have to create a new scenario when graduating students?

You do not have to, however you should create a new scenario for your new school year to graduate into. Otherwise, when you graduate your students, all of last year's information will get overwritten and be lost.

How can I Modify the information field names used in the Student Information Tab?

From the file menu click on File, configuration, student tab, and edit the student information fields.

How do alerts work and how can I customize them?

Alerts are a set of reminders for the user regarding things within their database that may need to be fixed with some urgency. This can be customized by bringing up the alerts (Help->alerts), and clicking the "config" button at the top. From there a user can select the alerts he would like to see, as well as make different categories of users, with specific alerts designed for each category.

How do I add a street?

If there is a road that does not exist on your map, you are able to add it using the "add street" tool in the streets dropdown menu (along the top map toolbar). Just click this button and then draw in your street, noting the length of the street will show up in the top right hand corner of your map. After you finish drawing the street, the information screen will show up for your new street for you to fill in.

How do I set turn restrictions to streets?

On the map toolbar along the left, click the information button, then click on the intersection that you are interested in altering. The screen that comes up will allow you to add, edit, and delete turn restrictions for that intersection. If you click "Next" you can then set the restrictions for only certain types of vehicles or for only certain times during the day.

Where do students that ride the bus occasionally fit in?

Students that ride a bus occasionally should be put on a route and stop. If they are picked up every once in a while, then any reporting of mileage will be accurate for the state. Also, if a driver does not know when a student will ride, a note can be put on the stop to let the bus driver know this.

How can I pan through the map?

On the left map toolbar, under the "information" icon, is a blue cross with arrows, the "pan" icon. Click this icon and you can then move the map around instead of recentering to move it.

Can I change my right click function?

On the left map toolbar, there is a yellow cursor button. If you click this, it will toggle what happens

Can I delete a route?

Maintain->routes->delete. Select the route you would like to delete. If there are students/stops, or transfers assigned to this route, a warning will appear telling you so. Deleting the route will unassign any students and/or stops that were on the route, leaving the students unrouted. At this point you can choose to proceed or not in deleting the route.

How can I assign/unassign schools to a route?

Open/create the route you would like to work with. when creating a route initially busboss will ask for a school for the route to service. You may add more if necessary, or remove some as well. To do either of these, you will go to the details tab on the route. click on the school icon, and check/uncheck the schools you would like to add/remove for this route. if you try to remove a school that has students on that route attending it, or is currently being used as a transfer point, a notice will pop up reminding you of this. from there you have the choice to continue or not.

How can I calculate the mileage/time for one segment of a road/route?

Using the Point to Point function in the routes dropdown menu, you can calculate the time and mileage it would take from one point to another, or to run a series of points. Just select this tool from the dropdown menu, and click the points on the map you would like to calculate to and from. There can be as few as two points for this tool to work.

How can I change the path a route takes?

You will first select 'path->select path' and click on the area of the path that you would like change/reroute. You then select 'path->add path point' and click on the section of the path you previously hilighted, and drag it in the direction that you would like it to take. BusBoss should then begin showing you available alternative routes and you release the mouse when you have found the one you want.

How can I duplicate my route for am/pm runs?

Open/create the route you would like to make a copy of. At the top of the route screen select 'route->copy route'. Rename the 'copy' version of the route on the right, as well as making any changes to the start times, bus #'s, purpose, etc. you can also select at the bottom of this screen whether or not you would like the stops to remain in the same order or be in reverse (for am/pm runs). This can be used to experiment with a currently used route for efficiency, or to quickly generate an am/pm run for a currently used route.

How can I view info. On students assigned to a route?

Students can be viewed for either an individual stop or for an entire route. At the top of the route screen, click on the student icon, and any of the three selections can be made, to list students by stop, show students by stop, or show students by route. From this point, clicking the information icon to the left of the map, then clicking on a student's house will bring up their personal information, or by choosing them from the list will do the same thing.

How do I account for stops that I know will take longer to load/unload?

In BusBoss the user can set a standard load time for each stop. If, however, additional time needs to be added or subtracted from a stop, this can be done on the route. Click on the stop that you need to adjust, and at the bottom of the stop list is "Time Adjustment (minutes)". enter the number of minutes you would like to adjust the stop by.

How do I add a route?

Maintain->route->add. Enter all necessary information. When the purpose, start time, bus, driver, and school have been chosen, you may then select stops, additional schools, aides, and service days to the route.

How do I find all the routes that use a certain street?

Using the "Routes for Street" tool in the routes dropdown menu, you can see all the routes that travel along any selected section of street on your map. Just select this tool, and click on the street you are interested in viewing. This will hilight the section of that street, and bring up a screen listing all the routes that use that portion. This list can then be printed for reporting or reference purposes.

How do I make a route from stops?

Either open or add the route you would like to add the stops to. Click the stop sign at the top of the route page and select 'add stops to route'. Begin clicking on stops that you would like to add to your route. You can then move the stops in whatever order you would like using the same stop sign drop down, or by clicking and dragging a stop to the position you would like it to be in.

How do I optimize a route I've already made?

Open or create the route you would like to work with. at the top of the route screen, click on "routes->optimize stop order" busboss will then automatically optimize the stops you have listed for this route, putting them in the most efficient order. Remember, any stops that you have locked will not change at all, so to optimize completely a route, all stops must be unlocked.

How do I set the optimal time for a bus to start on a route?

Open the route you would like to edit. On the "details" screen, there is a section "start time". Clicking the bell icon to the right of the time will automatically set it so the bus arrives at the school you have associated with the route at the preferred bell time.

I want to see all my routes on the map, how?

On the routes dropdown menu along the top map toolbar, select "Display Routes". The screen that comes up will allow you to select the school(s) and specific (or all) route you would like to see on the map. Click "Select all Routes" to view all routes on the map.

The Tools, Route, Export to Tenex menu option can only be used if the district is using the Tenex Student Accounting System.

False, the student routing information is exported to a file, so it can be manually imported into any student accounting system

What happens when selecting the Tools, Route, Export to Tenex menu option?

All student routing information is exported to a file

What is the different between add/insert a stop?

Adding a stop will add it to the end of a route, and inserting a stop will insert the stop within the route at the stop you have hilighted.

When I optimize my route, my edited path disappears, why?

You need to lock your stop. This will take any changes you have made to the stop and lock them so they can not be changed during any automatic configuration/optimization. To do this, select the stop you would like to lock, click on the stop sign at the top of the route screen, and select 'lock/unlock stop'. This will lock (or unlock) your stop. During optimization, any changes you made to the path will remain. You can also use Path Points to avoid this.

Can I delete a school?

A school cannot be deleted if historical information exists for it. However if a school is no longer in use, it is better to make the school inactive, to keep historical information accurate within your database.

How can I change the walk to school/stop distance for a school?

Maintain->school->general. In this tab you can edit the distance a student can walk to a bus stop, as well as the distance a student can walk to that school.

How do I add a school?

Maintain->school->add. Enter all necessary information

How do I set a school as a transfer point?

Maintain->school->edit. Choose the school you would like to edit. On the General tab, select the box that says 'use school as transfer'. You can get to this screen as well by clicking the 'I' (information) icon on the left of the map, then clicking on the school within the map.

How do I set up the school's calendar?

Maintain->school->edit. Choose the school you would like to edit. Along the top of the edit school screen, click the icon that says "cal". From here you can maintain the calendar for the school. You can also set a day type for multiple schools at once using the tools->set calendar day type function. From there you can select the type of day (no school, half day, etc.) as well as the schools affected, and it will change all of them at once.

Can I copy a school calendar?

Yes. From the menu bar click maintain, select school, click edit, click the cal button. To copy the school calendar to another school click copy calendar to, select the school(s) that will receive a copy of the calendar data and click ok.

Can I move a school?

Yes. Select "Move School" from the schools dropdown menu, then click on the school you would like to move. Click again on the point where you would like to move the school to, and the process is complete.

How do I display schools on the map?

In the Schools dropdown menu, choose "Display Schools". You can then sort through a list of criteria to choose which schools you would like to display. When selecting "Display All Schools", it will display all schools over the entire map.

How do I set up a sex offender?

Maintain->sex offender->add. Enter all necessary information

What do the different threat levels mean?

Customarily the different threat levels correspond with the radius from the threat that is shaded. A more serious threat will have a larger radius shaded, however the different threat levels can be understood to mean different things (type of threat, etc. ) for different school districts.

How do I display sex offenders on the map?

Along the top map toolbar, select the sex offenders icon, then select "Display All Sex Offenders" from the dropdown menu. This will show all the offenders on your entire map.

How do I see if there are any stops within threat zones?

On the sex offenders dropdown menu, select "Display Sex Offender Problems". This will bring up all of the offender zones in which there are stops.

Can I delete a stop?

yes, this can be done two ways. The first way is to use the stop sign icon along the top of the map, and select 'delete stop', then click on the stop you would like to delete. The second way is to select the stop in the maintain->stops screen, then click the delete stop icon at the top of that screen. In either case, the stop will not be deleted if it is currently used for routing, if there are students assigned to it, if it is used as a transfer point, or if it is used in any historical data.

How do I add a stop?

On the map toolbar, click the stop sign, then add stop. Select point on map where stop is located. Enter further necessary information.

How do I change the school(s) a stop services?

Select the stop you would like to add a school to. Edit the stop by clicking on the stop sign icon with the "e" over it. Click "select schools", and check the school you would like to add to this stop.

How do I combine multiple stops into one?

Use Tools ->Stops -> Combine Current Stops. On the next screen, select the stops to combine, and the stop location that the combined stops will be at.

How do I create house stops for my students?

Tools->stops->create house stops. Select the school you would like to do this for, and the tool will run, creating a house stop for every located student address assigned to the selected school.

How do I find stops close to a student for routing?

Locate the student's address on the map. Then in the 'stop' tab in the 'assign days' screen of 'edit student', you can select one of two icons. The first, 'show closest stop for school', will show you all stops within the walk to stop distance that service the same school as the student attends. the second icon 'show all closest stops', shows all stops within the walk to stop distance that service any school.

How do I locate an unlocated stop?

In Maintain-> stops, select the stop sign with a 'u' over it, that will list all your unlocated stops. Select the stop you would like to locate. From here you can choose to either manually locate the stop using the stop sign with the pushpin icon, or auto locate the stop by selecting the stop sign icon. THis can also be done from the Maintain->students screen, assign days tab, under 'stops'. Select the icon to manually locate the stop and you can click on the map where the stop should be.

How do I move a stop?

Along the map toolbar, click on the stop sign, then 'move stop'. Select the stop you would like to move, then click in the new location you would like the stop to be.

How do I see what route a stop is on?

Select the stop you would like to view routes on, then select the edit stop icon. Click the 'routes' icon, and this will show you what routes, days, and times this stop is serviced.

How do I set a stop as a transfer point?

In the stop screen, select the stop you would like to set, and edit the stop using the stop sign icon with the "E" over it. You can then check the box that says "Stop can be used as transfer". You can also get to this screen by clicking the "I" (information) icon on the left side of the map, then clicking on the stop you would like to edit.

How do I set a stop as private?

Same directions as setting a stop as a transfer point.

How do I split a stop into two separate ones?

Tools->Stops->split current stops. On the next screen you select the stop you would like to split, then you name the new stop, and choose which students you would like to move over to the new stop. This will then place a second stop at the same location as the first, but split the students that are picked up/dropped off at each stop.

What does "reset school stops" do?

This tool will look at the routes and stops, and see what school the bus ends up at, then resets all stops on that route to service the school the bus ends up at.

How can I display all stops on the map?

Select the "display all stops" tool from the stops dropdown menu along the top map toolbar. This will display all known stops on your entire map.

How do I add/delete/move a stop?

Any of these functions can be completed by using the stops dropdown menu along the top map toolbar. Select what you would like to do to the stop, then select the stop.

How do I only display certain stops on the map?

By selecting the "Display Stops" tool from the stops dropdown menu, you can select from a list of criteria which stops you would like to be visible on your map. You can choose from purpose, grade, race, school, etc.

Can I add/delete a street?

A street can be added and/or deleted from the top menu toolbar, Street dropdown menu. In this menu, you can add a street by clicking at the beginning of the street and dragging the length of the street, or delete a street by selecting the street you would like to get rid of.

Can I set a street as "one way"?

On the top map toolbar, in the street dropdown menu, select "set one way street". Then you can select the street that you would like to make one way. This will only work for a section of the road, not the entire length. You must select each section that you want to change (for situations where only part of a street is one way)

How can I see all my dead ends?

Along the top map toolbar, in the streets dropdown menu, select "display dead ends". This will show all your dead end roads on the map.

How do I find a street/address on the map?

Select the street icon on the top map toolbar, and choose "Find Street" or "Find Street Address" from the dropdown menu. On the next screen you can enter the name of a street to find the entire road, or enter a street address to find a specific point along a street.

How do I find an intersection on the map?

Select the street icon on the top map toobar, and choose "Find Intersection". On the next screen you can enter your intersection information and it will locate any possible matches on the map.

What does it mean to split a street?

An entire length of a road is divided up into smaller sections, called breaking points. Usually these section points coincide with intersections, but a long straight section of road may have several "nodes"(breaking points) along it. When placing a stop on a street, BusBoss will look for the closest node to associate the stop with, usually being the same spot the stop is in. Occasionally, however, the route will pass the stop, or not get to it, because the naturally occurring closest node does not align with the stop. At this point it is necessary to split the street to manually create a node closest to your stop or school. By selecting "split street" from the street dropdown menu along the top map toolbar, and selecting the point on the street you would like to break, this will create the node you need along your road.

Can I delete a student?

Yes. However it is best to make a student inactive so that they will still be counted toward the yearly state reports.

How do I add a student to a stop/route?

Select the stop sign icon from the top of the map, and click "assign students to stop". From this screen you can then view unassigned students, select to manually assign a student to a stop, show closest stops, or have BusBoss automatically assign all students to stops.

How do I add a student?

Maintain->student->add. Enter all necessary information

How do I set up a child who has split custody arrangements?

Maintain->student->edit. Choose the student you would like to edit. On the left side of the screen, select "split custody" from the list. Check the box that says 'assign/unassign split custody'. From there you can assign an address, stop, school, and route for the child. you must add the second address in the 'address' screen to the left, so you can then assign it as the split custody address.

How do I set up a student to transfer for a half day program?(Second School)

In order to set up a child for a transfer, several things must happen. If the child is going to another school during the day, in the "second School" screen in maintain student, you need to check the box "student attends half day program". From there you must enter the second school, the route to the school, and route from the school (if the child goes back to their first school prior to going home). If the student goes straight home from the second school, just set up the pm route in the "assign days" tab to take them from the second school home, and do not enter anything in the "route from school" box in the "second school screen".

Where do I go to make a student inactive?

Maintain->student->edit. Choose the student you would like to edit. On the left side of the screen, select 'Individual' from the list, and at the bottom, select 'inactive'. This will then make the studen inactive in busboss.

How do I view all students on the map?

On the top map toolbar, select the student icon then select "display all students". From this point you can choose to show the students at their home location, pickup stop, or dropoff stop location.

Can I move/delete/add a transfer?

Yes. Using the transfers dropdown menu, select which tool you would like to use. To move or delete a transfer, just click on the transfer you would like to move/delete, and to create one, select the point on the map where you would like a transfer created.

How do I display transfers on the map?

Along the top map toolbar, select the depot icon, then select "Display Transfers" from the dropdown menu. This bring up a list of all transfers. Select the transfer you would like to see. Additionally, using the Symbols menu at the bottom of the map, you can view all transfers at once.

How can I change my password?

From the file menu click on file, change password

How do I add a user?

Maintain->User. Add user button.

How do I delete a user?

Maintain->user. Delete user button.

How I set permission levels for my users?

Maintain->user. Select the "security" icon. From there you can select what level of access you want certain groups/users to have throughout busboss.

What are the user permission settings available from within BusBoss?

No Access, Read Only and Full Access

How can I get a list of students living within a pre-defined area of the map?

From the file menu click on Reports, Zones, and Students within Zone

How do I display the entire zone on the map?

From the file menu click on Maintain, Zone, and then click on zoom to full from the left map menu

How do I set up a zone?

Maintain->zone->add. Enter all necessary information

How do I zoom in/out on the map

On the left map toolbar, you can use the magnifying glasses with the "+" or "-" signs on them to zoom in and out of the map. If you would like to zoom in on a particular area of the map, you can draw a box around that area by clicking on the map and dragging around the area, and it will zoom in. You can also click on a point in the map and use your mouse's scroll wheel to zoom in and out of the map. You can also use the "+" or "-" keys.

I'm confused about where I am on the map, can I zoom out all the way?

Yes. On the left map toolbar, there is an icon with a map with a box around it. Clicking this zoom your map out to full view. From this point you can see the entire map in one screen. This is useful to see how large a zone would be, or where a large concentration of your stops/routes may fall in comparison to other landmarks.