Configuration Screen - General Tab
The top portion of this tab stores information needed for printing the PDE-1049 end-of-year state report.
- Administrative Unit Number (AUN)
- District Name (is also used as Headings on reports)
- PDE Key
Yearly Aid-In-Lieu Amount is used for New Jersey Districts to automatically calculate the amount owed according to the total number of days the student attended.
The Average Load Delay Time Per Student (seconds) will be added to the route times at each bus stop for greater accuracy. If this setting is changed after routes have been created, you must load each route and save it in order to update the times. If there are more than a few routes, you can run the Save All Routes utility found in the Tools Menu.
Barcode Font is used when printing the Zebra p430i Bus Passes and the Route Instructions report.
Display Overloaded Route Warning, if checked, will alert you if/when you attempt to assign students to a bus that does not have enough capacity to accommodate the assignment.
Document Path allows you to identify the location for student documents.
Enable Auditing - Toggle user auditing on/off. Changes made by users can be logged and recalled when this setting is turned on. Audits track user name, date, and item(s) changed.
Updates Setting is used to determine how BusBoss™ handles updates. There are three choices:
- Always Get Updates
- Ask Before Updating
The bottom section of this tab contains information regarding routing costs.
- Fuel Cost (Per Gallon): - Enter the fuel cost per gallon
- Fuel Cost (Per Mile): - Enter the fuel cost per mile
- Total Overhead Cost: - Enter the total overhead cost
Configuration Screen - Scenario Tab
Every scenario has its own descriptive name. When BusBoss™ starts, the scenario that was used last will load. The scenario name will display in the caption of the main screen.
This is the location of the SQL server instance hosting the BusBoss database.
This is the name of the database being used in BusBoss.
The background of the main screen is set to randomly change colors when you load BusBoss™. If you wish to have the scenario one color, then select it here. Once you select the color, the main screen will no longer be random.
When a database/scenario is copied, the current scenario database is copied to the new scenario database.
When you click this button, a screen pops up. Enter the name you want to use for the new scenario. Click OK.
An unlimited number of scenarios can be created. Scenarios are used to allow you to play "what if" games. Changing bell times or removing/adding schools are typical examples.
You can change information in one database without affecting data in another database.
NOTE: Scenario names must be unique.
Click Finish on the last screen to copy your current database to a new scenario using the name you specified. The new scenario will also be loaded.
This button will not actually delete the database file from the hard drive of your computer. It will only remove the scenario from the list of possible scenarios. If you want to delete the database file from your hard drive, you must use Windows Explorer to do that.
Click this button and a screen pops up asking you to confirm the delete. Click OK to delete the scenario or Cancel to return to the Configuration Screen without deleting the scenario.
Configuration Screen - Map Tab
Optimize Routes By
This is where the default route optimization type is set.
Threat Level Default Distance
This is where the default Threat Level distances are set.
Zoom to home location at login
Check off the Zoom to Home location at login to set the area of the map that will be displayed whenever you start up BusBoss.
Ignore road hazards when calculating walk to school distance
You can choose to ignore road hazards when calculating the walk to school distance.
Display Unrouted Stops for School
When this feature is enabled, viewing the Edit Route screen will display any nearby stops that can be assigned to the selected route. These stops are displayed as black stop icons with the number of students assigned to that stop above them.
This is where you can specify the unit of measurement to be used throughout the program: either Miles/Feet/Inches or Kilometers/Meters.
You can choose to specify your country along with the state.
Configuration Screen - Student Tab
Info1 to Info4:
This is where BusBoss looks for the field names to be used in the Student Information Tab.
This is where the student photos are stored. They must be stored in a shared network directory and must be .jpg files. The file names should match the student ID numbers assigned to each student. The photo is then matched to the student and displayed in the Student Photo Tab and all applicable reports.
This is where the student documents are stored. They must be stored in a shared network directory and can be any type of readable file.
Special Needs Icon Path:
This is where the special needs icons are stored. They must be stored in a shared network directory and must be .ico files. These files are used to display students on the map assigned to special needs in the Student Transportation Tab.
Auto Assign Rider Eligibility:
This determines how BusBoss will auto assign rider eligibility. You have the following choices:
- Straight line distance exceeds school walk distance
- Use walk zone
- Use ride zones
- Calculate walk distance based on roads
Configuration Screen - Email Tab
This is where BusBoss looks for the default Email settings. The Outgoing Mail Server settings should be provided by your e-mail service provider. The From Email Address should be the individual user's email address. This is different for each BusBoss user's login account.
Configuration Screen - Alerts Tab
The alerts screen defaults to the <User Defined Critical Configuration> list of alerts. Alerts selected in this list will be considered Critical and will be highlighted in Red when displayed in the Alerts Screen.
Display alerts on startup can be selected or unselected as preferred.
Custom Category groups may be created and customized by using the Categories Add, Edit and Delete icons. User defined category groups are listed alphabetically with a * before the group name before the built-in category groups.
Alerts - Categories Menu Screen
Click the [Add] icon and the following screen pops up.
Alerts - Category Add Screen
Enter a description for the new category. The description is now added to the list of categories and you can customize by selecting and unselecting the Alerts you would like displayed when you log-in to BusBoss.
Alerts - New Category Screen
Click the [Edit] icon and the following screen pops up.
Alerts - Edit Category Screen
This will change the name of the category listed. Custom categories are listed with a * in front of the name. This * cannot be removed by the user.
Click the [Delete] icon and the following screen pops up.
Alerts - Delete Category Screen
Select the category to be deleted. Custom categories may only be deleted. A confirmation screen will pop up to confirm the deletion. Click Yes to delete it or No to cancel the deletion.
NOTE: Built-in categories can not be modified or deleted by the user.
Alerts - Delete Category Confirmation Screen
Reminders can be set to occur at specific dates by setting the individual expiration days. Click the [Edit Reminders] icon.
Alerts - Categories Screen
The following screen pops up. Enter how many days in advance BusBoss should place an alert in the Alerts menu.
Alerts - Edit Reminders Screen
The settings in the Errors Tab control how BusBoss records error information and communicates it to Orbit Software. Any time your program runs into a problem behind the scenes, it will be recorded in the Error Log. If BusBoss crashes or encounters a critical error, you will have the option to notify Orbit Software by email.
Configuration Screen - Errors Tab
Customer ID Number
The Customer ID Number is provided by Orbit Software, Inc. (OSI). This number is used to designate errors that have been sent by your district. This number is also used for uploading Field Trip data. Please call OSI for this number.
Additional Options Screen
This number will be automatically assigned upon receipt of an error. Please call OSI if a number is not assigned automatically.
Please use the default settings.
||Our support e-mail address
||Your e-mail address
||See your System Administrator or E-Mail provider for this information.
||Please use the default setting.
You can use this configuration screen to configure PDF printing capabilities. All of the configuration options on this screen can be left blank unless you are using terminal services to connect to BusBoss.
Configuration Screen - Reports Tab
For customers with an active support contract, clicking on this tab (or pressing F1) will open up the BusBoss help web site to the particular item you are requesting help on.
BusBoss Help Site